COVID-19

COVID-19 Expectations + Protocols Summer 2022

May 4, 2022 Update

The following information is provided to give you the most up-to-date idea of our COVID-19 protocols for Summer 2022. As always, some aspects of the following may change before your camper’s session start date. Should anything change, we will update this page AND alert you via email. 

In 2021, as a result of the multi-layered approach of our protocols, we were able to celebrate a completely COVID-free camp experience. We feel confident that we can continue to provide a safe, healthy, and fun camp environment for your camper.  As in 2021, we are working hard to make this summer one of the best and as normal as possible under the restrictions. We will continue to implement Non-Pharmacological Interventions (NPIs such as testing, etc.), to help keep our entire MMR camp family safe. 

COVID-19 Protocols At-A-Glance

  • Pre-Camp PCR test.
    • We have partnered with Heed Health to provide COVID-19 tests to our camp families. See below and our Camp Handbook for more info on how this works 
  • If applicable, upload your camper’s COVID-19 verification of vaccination, if not already included on their Immunization Record Form.
    • Vaccination is not required, but encouraged.
  • Day-three camp-wide rapid antigen testing.
    • Follow-up PCR of any positive results to rule-out false positives
  • Masks required in indoor, public locations.
    • There are only TWO locations: the dining hall buffet line and the Camp Nurse’s cabin.
    • We may waive this requirement as camp gets closer.
  • No cabin cohorting.
    • Campers are free to mingle between cabin groups during activities and down time around camp (all outside locations).

PRE-CAMP COVID-19 TESTING

We have partnered with Heed health to provide convenient and affordable PCR tests to our camp families. Benefits of testing through our preferred partner, Heed health:

  • Concierge-level support at preferred partner rates,
  • Coordination of all test supplies and instructions directly to your home, 
  • They help you test in accordance with our testing policy,
  • They share results directly with us so you don’t have to.

Prior to attending camp, please fill out the Patient Registration Form online, with your camper(s) full legal name to ensure that your registration information is up to date. Please do not use nicknames or alternate names.

You can find the online form at Mountain Meadow Ranch Camp Registration Form.

When the deadline for registration has closed, you will receive an email from Sovereign Labs asking you to create your patient portal password and e-sign the following documents:

1) Parental Signature Form (for those under 18) 

2) HIPAA Release Form

3) Patient Authorization Form

Sovereign Laboratory Services will be analyzing your ANTERIOR NARES RT-PCR COVID-19 Sample. If you have questions regarding the assays and sensitivity, they are happy to discuss that with you by emailing sls@sovms.com.

Heed Health and Sovereign Laboratory Services are here to support your community; please email sls@sovms.com or call 201-933-3028 with any questions you may have (big or small).

 

If you choose to go with Heed Health, once registered, you will receive instructions on next steps:

BEFORE CAMP

In order to operate a safe and successful summer, we must all work together to send healthy campers to camp at the start of the session. We are asking all campers and staff to be diligent in their healthy habits before and during camp. Thank you for supporting and adhering to the precautionary measures outlined below.
Pre-Camp Expectations: Staying Healthy Before Camp
As our camp family includes members from different areas, we are asking families to follow these precautions in the days leading up to camp to protect our community. A healthy camp starts at home. Remember to frequently wash your hands, avoid touching your face, and be mindful of social gatherings with others that are currently or recently have been sick.
Testing (taken the Thursday before your session begins)
ALL campers must provide results of a negative PCR SARS-CoV-2 test taken on the Thursday prior (within 72 hours) to the start of the session. Failure to provide proof of a negative PCR test result from within 72 hours of opening day will result in campers not being admitted to camp. We have partnered with Heed Health to provide low-cost, convenient PCR tests to our camp families. See above for more details. Only PCR test results will be accepted Do not submit results of any antigen-based testing; these will not be accepted and the camper will not be admitted to camp.  We will additionally test ALL campers 3 days after arrival at camp with rapid antigen tests, with follow-up PCR testing of any positive tests to rule out a false positive. We will further test and isolate campers or staff in the event they present high-risk symptoms not explained by other conditions or environmental factors. Our testing/isolation strategy will follow CDC recommendations and varies based on individual vaccination status.

COVID-19 Vaccine

If eligible, staff, volunteers, campers, and family members should get fully vaccinated, and stay up-to-date on recommended boosters, for COVID-19. Be sure to schedule your vaccinations so as to be fully vaccinated and/or boosted before traveling to camp.  At this time, we have obtained the 80% community vaccination rate to ensure herd immunity. We continue to work to ensure 100% of our resident staff are vaccinated prior to summer and hope that many of our eligible campers are also vaccinated this summer.  Due to the high transmissibility of COVID-19 variants among both vaccinated and unvaccinated persons, ALL Campers are required to submit results of a negative PCR test prior to arrival at camp AND take the additional screening tests at camp.  Campers and staff that are up-to-date with their COVID vaccines will not have the same quarantine precautions as unvaccinated campers should someone in their cabin test positive for COVID-19 while at camp. 

ARRIVAL DAY

Traveling by Personal Vehicle 

Travel info can be found in the 2022 Camp Handbook. For recommendations or assistance booking flights from other areas, don’t hesitate to contact us.

DURING CAMP

Cabin Group

We will NOT be cohorting cabins unless necessary due to a positive COVID-19 case. 

Masks

Masks are only required in indoor public locations: our dining hall buffet line (meals eaten outside) and the Camp Infirmary. Masks are not required outside or in your camper’s cabin. 
  • We may not require masks at all, depending on the state of COVID-19 closer to camp. We will provide email updates should anything change.

Activities

We are excited to offer all activities this summer, both on and off-site. As always, due to the short number of days in a session, we cannot guarantee every camper will have the chance to experience every activity. You can read more about this in our Camp Handbook.

Meals

At this time, we plan to still seat meals as cabin groups, but all together as a camp family under our canopy. After day-three camp-wide testing, we may loosen meal seating restrictions and open up the tables for campers to eat with other cabin groups.

Daily Health Observations

As always, counselors, directors, and our Camp Health Care provider will daily observe the health of our camp family and provide care to anyone as necessary or requested.

Day-Three Rapid Testing

On day three of camp, ALL campers will undergo rapid antigen testing to rule out any potential contacts during travel to camp.

Communication

There are several ways we will be providing updates and information to parents while your camper is with us this summer.  Please check your email regularly before AND during your camper’s stay.  See below (in the FAQ) for more details about our criteria for contacting parents.

 

FAQ

We are not comfortable sending our camper to camp this summer, what is the cancellation policy?

If you are unsure or uncomfortable about sending your camper to camp this summer, please see our cancellation policy here.

How did you determine your protocols and procedures for COVID-19 at MMR this summer?

We are well versed in the CDC, ACA, and CDPH guidance and requirements to fit our camp program. We continue to work daily to review and make updates to ensure that our program and protocols are the safest and most up-to-date possible given the continually evolving COVID-19 pandemic.

What if my camper tests positive for COVID-19 on the pre-camp PCR test?

Unfortunately, your child will not be able to attend their scheduled session. Due to CDC guidelines, any positive test, even if followed shortly after with a negative test, requires a 5-day quarantine period. Due to our short sessions, we cannot welcome campers after the first full day as it will inhibit their full experience of camp. We will work with you to reschedule your child’s camp stay to a later session or defer enrollment to 2022. 

What if my child tests positive for COVID-19 while at camp, whether as a part of camp-wide testing or individual testing following reported symptoms?

Your camper will be immediately quarantined at camp and, depending on the timing of the test, you will be contacted to pick up your camper at camp within 12 hours. 

What if my child’s pre-camp COVID-19 test results are not ready before departing for camp?

Testing through our partner, Heed Health, will ensure that all results are ready in time for camp.

Does my insurance cover the cost for the COVID-19 test done prior to and during my child’s camp session?

Some insurance carriers may cover testing, be sure to check with your insurance company. We have partnered with Heed Health to provide low-cost and convenient PCR tests to camp families. See above for more info.

Why a PCR test?

PCR tests have a lower chance of false positives or negatives than rapid antigen tests. We want to avoid having a camper miss out on camp due to a faulty test result, and naturally we want to avoid having COVID-19 introduced at camp.

If I have to pick up my child early from camp due to a COVID-19 positive test result will we receive a tuition refund?

Yes, we will provide a prorated refund starting at the time your camper is picked up from camp.

What if a camper or staff in my child’s cabin tests positive for COVID-19 at camp?

Campers who have been exposed to a camper with a positive COVID-19 result will continue with camp programming with some modifications to limit exposure to people outside their cabin group. Changes to programming will conclude after three days with confirmation of a negative test result. Monitoring for COVID-19 symptoms will continue for the remainder of the camp stay. 

Are you requiring staff or your campers to be vaccinated?

Per CDC recommendations for summer camps, we are strongly encouraging all members of our camp community who are eligible to receive their vaccination(s), but vaccination is not required to join MMR.

What if my child has a condition that may mimic the symptoms of COVID-19?

Please update your camper’s health form to indicate their condition and the symptoms to our Health Care staff. 

Resources

CDC Guidance for Operating Youth and Summer Camps During COVID-19
American Camp Association (ACA) Field Guide for Camps

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